Privacy policy
Personal data protection of our clients and other natural persons is very important for us. This Privacy policy explains how the personal data are being processed by the law office 4JUSTICE advokátska kancelária, s. r. o., having its seat at Lazaretská 23, Bratislava - Staré Mesto 811 09, Business ID: 51 320 959 (hereinafter „We“) when providing legal services. If you have any questions you can contact us by phone +421 911 844 424 or you can send us an email to office@4justice.sk or send us a letter to our address.
When processing personal data, we primarily follow the EU’s General Data Protection Regulation (“GDPR”) which also regulates your rights as the data subject, and those Personal Data Protection Law regulations which concern our office (especially Section 78), the Law on Legal Profession (Section 18) as well as other regulations. We comply with the Code of Conduct of the Slovak Bar Association (“SBA”), which explains in details personal data processing by attorneys. You can read more about the Code of Conduct by the SBA on the website www.sak.sk/gdpr.
Why do we process personal data?
Processing of personal data is necessary for us namely in order to:
- Provide legal services to our clients and to practice our profession;
- To comply with various legal, professional and contractual obligations;
- To protect our, our clients’ and other individuals’ interests.
For what purposes and based on what ground do we process personal data?
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Purpose |
Legal ground according to GDPR |
Related regulations |
|
Providing of legal services |
Compliance with the legal obligation under Article 6 paragraph 1, point c) GDPR, compliance with the contract under Article 6 paragraph 1, point b) GDPR or legitimate interest under Article 6 paragraph 1, point f) GDPR |
Law on Legal Profession, Code of Lawyers, Civil Code, Commercial Code |
|
Providing of other than legal services
|
Compliance with the legal obligation under Article 6 paragraph 1, point c) GDPR, compliance with the contract under Article 6 paragraph 1, point b) GDPR or legitimate interest under Article 6 paragraph 1, point f) GDPR |
The Law on the Register of Public Sector Partners, the e-Government Law, Civil Code, Law on Rental of Non-residential Premises
|
|
Ensuring of compliance with law regulations and regulations of the Slovak Bar Association
|
Compliance with the legal obligation under Article 6 paragraph 1, point c) GDPR, legitimate interest of attorneys or third parties under Article 6 paragraph 1, point f) GDPR or a public interest under Article 6 paragraph 1, point e) GDPR |
Law on Legal Profession, Code of Lawyers, Law on Protection against Legalization of Criminal Income, Law on Notification of Anti-Social Activities, GDPR |
|
Purposes regarding the protection of legitimate interests |
Legitimate interest of attorneys or third parties under Article 6 paragraph 1, point f) GDPR |
GDPR, Civil Code, Commercial Code, Code of Criminal Procedure, Criminal Code, Civil Litigation Code, Civil Non-litigation Code, Administrative Court Rules, Code of Administrative Procedure, Law on Misdemeanors |
|
Marketing purposes |
Consent of data subject under Article 6 paragraph 1, point a) GDPR or legitimate interest of attorneys or third parties under Article 6 paragraph 1, point f) GDPR |
Law on Legal Profession, Law on Electronic Communication, Advertising Law, Consumer Protection Law, Civil Code |
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Statistical purposes, archival purposes in the public interests and historical and scientific research purposes
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Legal basis that allowed the collection of personal data for the original purposes according to Article 89 of the GDPR |
Law on Archives |
|
Human resources Management and Salary |
Compliance with the legal obligation under Article 6 paragraph 1, point c) GDPR, legitimate interest under Article 6 paragraph 1, point f) GDPR or compliance with the contract under Article 6 paragraph 1, point b) GDPR |
Labour Code, Law on Legal Profession and other regulations |
Who has access to your personal data?
Personal data of our clients and other natural persons will only be accessible to the necessary extent and always while maintaining the confidentiality of the data recipient, e.g. to our employees, to persons we entrust to carry out particular acts of legal services, to our representing or cooperating lawyers, [to other companies belonging to our group], our accounting advisors, [our professional advisors (e.g. auditors)], the Slovak Bar Association (e.g. for disciplinary proceedings) or to the provider of software or support to our office, including employees of those persons.
Even though we have a limited obligation to disclose your personal information to public authorities for the sake of confidentiality, we are obliged to stop a criminal offense and we also have a duty to report information regarding the prevention of money laundering and terrorist financing.
To which countries do we transfer your personal data?
We do not intend to transfer of your personal data to third countries outside the European Economic Area (EU, Iceland, Norway, and Liechtenstein). [We use secure cloud services from a verified provider with servers located in the EU jurisdiction.]
How long do we keep your personal data?
We store personal data as long as necessary for the purposes for which the personal data are processed. When storing personal data, we follow the recommended retention periods in accordance with the resolution of the Slovak Bar Association No. 29/11/2011, e.g.:
- After they are filled, the ingoing mail book and outgoing mail book are stored for ten years from the date of last received or sent mail entered in the respective book;
- the inventory list is archived by the lawyer for ten years after it has been written;
- if the attorney keeps a list of his clients and the client file protocol electronically, at the end of each calendar year he will make its printed copy for that calendar year and deposit it in the office without any time limit;
- the shredding period of the client file is 10 years and it starts to flow from the date when all the conditions for putting the file in the archive are met.
Attorneys are subject to professional rules interpreting the lawyers' obligations according to the Law on Legal Profession according to which there are certain circumstances that prolong our retention periods of personal data, or they prevent us from shredding some documents for understandable reasons. For example:
- the client file containing the originals of the documents given to the attorney by the client cannot be shredded;
- client’s file protocols and the list of names of the client file cannot be shredded;
- client’s file or its part, which the attorney is obliged to submit to the state archive cannot be shredded;
- it is not possible to shred a client's file if any proceedings are conducted before a court, state administration body, law enforcement authorities, the Slovak Bar Association, which are related to the client's file or the subject of which was an act or a neglection of the attorney while providing legal aid to the client.
How do we collect personal data?
If you are our client, we most often collect your personal data directly from you. In this case, collecting of your personal data is voluntary. Depending on the particular case of non-providing of the personal data by the client, this can affect our ability to provide quality legal consulting or, in exceptional cases, our obligation to refuse providing of legal consulting. We may also collect personal data about our clients from publicly available sources, from public authorities or from other persons.
If you are not our client, we often collect your personal data from our clients or from other public or legal sources by requesting them from public authorities, extracts from public registers, by obtaining evidence for the benefit of our client, and so on. In this case, based on our legal entitlement and the obligation to work as attorney in accordance with the Law on Legal Profession, we may collect your personal data without informing you and against your will.
What rights do you have as the person concerned?
If we process your personal data based on your consent to the processing of personal data, you have the right to withdraw your consent at any time. The withdrawal of consent does not affect the legality of the processing based on the consent prior to its withdrawal.
Regardless, you have the right to object to the processing of personal data at any time based on a justified or public interest, as well as for the purposes of direct marketing, including profiling.
As our client, you have the right to demand access to your personal data as well as their correction. If we process personal data while providing legal services, you, as a client or natural person (such as a counterparty), do not have the right to object to such processing according to the Article 22 of the GDPR. If the personal data concern the client (regardless of whether the client is a legal person or a natural person), other persons do not have the right to access these data or to transfer it in terms of our legal obligation to maintain confidentiality and referring to the Article 15 paragraph 4 GDPR, Art. 4 GDPR and Section 18 paragraph 8 of the Law on Legal Profession: “An attorney shall not be obliged to provide information on the processing of personal data, to allow access or transfer of personal data under a special regulation, if this would lead to a breach of the attorney’s obligation to maintain confidentiality under this law.” You also have the right to file a complaint to the Personal Data Protection Office or the Slovak Bar Association at any time.
The processing of cookies
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You can remove or block these cookies, but in this case, some features of this website may not work as intended. Cookie information is not used to identify you. These cookies are not used for purposes other than those described here. You can prevent these files from being stored on your device at any time by setting up your web browser. Your browser settings are considered to be your consent to the use of cookies on our website in accordance with Section 55 paragraph 5 of the Law on Electronic Communications.
Changes to the Privacy Policy
Personal data protection is not a one-time matter for us. The information we are obliged to provide to you with regard to our personal data processing may be changed or outdated. For this reason, we reserve the right to modify and change these terms and conditions to any extent at any time. In the case of a relevant change of these conditions, we will bring this change to your attention e.g. by a general notification on this website or by an individual e-mail notification.